HIFIS 4

Homeless Individuals & Families Information System 4

Coming Soon!

HIFIS 4 will be rolled out in Saskatoon, Prince Albert, & Regina over the next 1 1/2 years. The project is led by Saskatoon Housing Initiatives Partnership (SHIP), out of Saskatoon. In Regina, Flow will act as a project partner with SHIP, helping to deliver HIFIS 4 to the community. The project is currently being revitalized on a multitude of fronts, and when we have concrete updates we will notify the community.

The HIFIS 4 project is directly related to the Coordinated Access project, as HIFIS 4 is the tool the community will use to collect, store and manage client data.

About the Program

The Homeless Individuals and Families Information System (HIFIS) is a comprehensive data collection and case management system designed to better understand what is happening in your community and to work collaboratively.

HIFIS supports communities by allowing multiple service providers to access real-time homelessness data and refer clients to the services at the right time. HIFIS allows the service providers to collaborate through a community-wide system that can be accessed from web-enabled devices, such as laptops, smartphones and tablets.

How HIFIS 4 Helps:

Supports client intake, program assignment and case management
Assists with housing inventory and matching
Offers pre-built and evidence-based custom reports
Includes communication tools to support collaboration
Provides privacy and confidentiality controls to protect data, and
Allows transfer of data to support reporting, analysis, research and decision-making

HIFIS 4 benefits clients, service providers, and the homelessness sector by:

Enabling clients’ assessment, prioritization and referral to services at the right time without requiring clients to repeat their stories multiple times
Empowering service providers with reporting tools to increase understanding of local homelessness trends and needs, and
Contributing to a comprehensive portrait of homelessness in Canada, informing evidenced-based policy and decision-making

HIFIS 4 offers modules and functionalities that supports day-to-day operational activities:

Client registration & intake
The intake system captures information on an individual such as name, social security number, gender, age, and bed assignment.
Case management
Tracks information throughout the process of client service such as assessment with the Service Prioritization Decision Assistance Tool (SPDAT) and the Vulnerability Assessment Tool (VAT).
Flexibility & customization
HIFIS’ flexibility allows diverse service providers to align the system with their local needs.

Customizable features include:
- Customizing the appearance of HIFIS and deactivation of features
- Developing custom tables, fields, surveys and mandatory fields
- Selecting data to be shared and assigning users’ rights, and
- Delegating administrative tasks

Service tracking
Records information about services delivered to a client such as shelter stays, counseling, employment, etc.
Customized reporting
Generates reports and allows to export raw data into other applications for analysis and support decision-making.
Data sharing
Data sharing among service providers require stringent privacy and security protections. Data sharing is contingent upon written client consent, and must comply with local, provincial, and federal legal requirements.

Data sharing features include:
- Integrated client consent
- Configurable privacy and information sharing settings
- Visibility and editing rights, and
- System, client, and data protection

Check out the

HIFIS 4 Demo Site

See the potential of HIFIS 4 for yourself!

Visit the Demo Site

Contact FLOW Projects

Call us
1.306.537.7476
Path YQR
200 – 1965 Broad St.
Regina, SK. S4P 1Y1

Email us
Addison@flowcommunityprojects.ca
Office Hours
Monday–Friday
8:30 AM – 5:00 PM